{"id":25771,"date":"2025-11-28T10:52:49","date_gmt":"2025-11-28T08:52:49","guid":{"rendered":"https:\/\/www.firstview.fi\/visible-information-is-effective-internal-communication-power-bi-dashboards-in-digital-signage\/"},"modified":"2026-01-13T14:36:47","modified_gmt":"2026-01-13T12:36:47","slug":"visible-information-is-effective-internal-communication-power-bi-dashboards-in-digital-signage","status":"publish","type":"post","link":"https:\/\/www.firstview.fi\/en\/visible-information-is-effective-internal-communication-power-bi-dashboards-in-digital-signage\/","title":{"rendered":"Visible information is effective internal communication \u2013 Power BI dashboards in digital signage"},"content":{"rendered":"\n<p>Companies waste a huge amount of time and money on ineffective internal communication. <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#ed7131\" class=\"has-inline-color\">According to research, an employee can lose up to 35 working days a year trying to resolve ambiguities caused by incompletely shared information.<\/mark><\/strong> It is directly reflected in productivity, decreased motivation and slow decision-making. Yet many organizations still try to manage everyday life with email chains, intranet news and monthly reports. The information is there, but it is not visible where the work actually happens.  <\/p>\n\n<p>One of the most effective ways to enhance internal communication is to make important information visible in shared spaces. Power BI in digital signage brings real-time data, metrics, and alerts into the everyday life of the work community without anyone having to go separately to view the report. <\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-mika-power-bi-on-ja-miksi-se-kannattaa-tuoda-infonaytoille\">What is Power BI \u2013 and why is it worth bringing it to digital signage displays?<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Power BI is a tool developed by Microsoft that allows companies to collect, combine, and visualize data in an easy-to-understand format. It is used to create reports and dashboards that show the state of the company in near real-time: <\/p>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<ul class=\"wp-block-list\">\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">Sales figures, order books and delivery reliability<\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">Production lead times and disruptions<\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">Customer feedback and NPS<\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">Personnel-related metrics, such as absences or safety observations<\/li>\n<\/ul>\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p><a href=\"https:\/\/www.firstview.fi\/en\/solutions\/digital-signage-content-management\/#integraatiot\">All of this content can be exported directly to the digital display.<\/a> When data is made visible on shared screens in production areas, break rooms, logistics, customer service, or office corridors, it truly becomes a part of everyday activities, not just a report that someone opens sometimes.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-reaaliaikaisesta-nakyvasta-datasta-on-tulossa-sisaisen-viestinnan-uusi-kivijalka\">Real-time visible data is becoming the new cornerstone of internal communications<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Traditional internal communication works on a pull model: employees have to search for information themselves on the intranet, in emails, in stacks of reports or in different applications. This takes time, is stressful and causes uncertainty. Many people do not search and do their best based on guesswork.  <\/p>\n\n<p>Power BI in digital screens, on the other hand, push information to the right place, at the right time. In other words, practically right in front of the employee&#8217;s eyes without them having to start looking for information themselves. This makes data truly accessible, because the information does not need to be opened separately from their own reports or applications, but is visible where people otherwise move around and do their work.  <\/p>\n\n<p>At the same time, the information stays up-to-date because the snapshot is automatically updated without manual updates or monthly PowerPoint-screenshots. The data is also shared when everyone sees the same view at the same time \u2013 this reduces speculation, different versions of the truth and \u201cthis is what my Excel says\u201d discussions. <\/p>\n\n<p>In addition, information becomes action-oriented. When the meter goes red or an anomaly appears, you can react immediately, not until next week or at the next monthly meeting.  <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#ed7131\" class=\"has-inline-color\">According to researchs, organizations that invest in data visibility are clearly more profitable and have more customer loyalty. <\/mark><\/strong>The difference comes from small, repetitive decisions where information is always present.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p><a href=\"https:\/\/www.firstview.fi\/en\/five-tips-for-developing-company-culture-and-employee-experience\/\">Read also: 5 tips for developing company culture and employee experience \u00bb<\/a><\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-sisainen-viestinta-on-kriisissa-nakyva-data-korjaa-suuntaa\">Internal communication is in crisis \u2013 visible data will correct the situation<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h5 class=\"wp-block-heading\" id=\"h-laajat-tutkimukset-osoittavat-ison-kuilun-johdon-ja-henkiloston-kokemusten-valilla\">Extensive research shows a big gap between the experiences of management and staff:<\/h5>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<ul class=\"wp-block-list\">\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">80% of managers believe that internal communication is clear<\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">Only about half of employees agree<\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500;line-height:1.7\">A fraction of employees feel fully aligned with the company&#8217;s goals<\/li>\n<\/ul>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Poor communication causes companies to lose significant productivity per employee per year. At the same time, <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#ed7131\" class=\"has-inline-color\">over 70% of employees say that a clear understanding of the company&#8217;s goals increases their motivation, productivity, and engagement.<\/mark><\/strong> <\/p>\n\n<p>When key messages, goals and metrics are visible continuously, and not just in monthly meetings, intras or manager speeches, a shared understanding is created within the organization. It supports better decision-making, reduces \u201cdoing things in the dark\u201d and strengthens the operating culture. <\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-nain-nakyva-data-vahvistaa-sisaista-viestintaa-arjessa\">This way, visible data strengthens internal communication in everyday life<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>When key metrics, alerts, and progress are visible in real time, the company has a constant snapshot of where it is going. Misunderstandings and unclear interpretations are reduced when both management and employees see the same numbers at the same time. At the same time, unnecessary reporting is reduced or even eliminated completely because the information is visible to everyone at all times.  <\/p>\n\n<h6 class=\"wp-block-heading\" id=\"h-tama-nakyy-konkreettisesti-myos-eri-ymparistoissa\">This is also concretely visible in different environments.<\/h6>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<ul class=\"wp-block-list\">\n<li style=\"font-style:normal;font-weight:500\">In production and logistics, digital displays show, for example, efficiency, queues, occupancy rates, alarms and safety messages.<br\/>\u2192 Shifts are able to react without delay<br\/><\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500\">Customer service and stores can display service levels, waiting times, customer feedback, and campaign results. <br\/>\u2192 Customer promises are kept as promised<br\/><\/li>\n\n\n\n<li style=\"font-style:normal;font-weight:500\">The data visible in office and expert environments provides information about project progress, sales targets, and strategic metrics, for example.<\/li>\n<\/ul>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Real-time digital signage displays help make quick micro-decisions. Resources can be transferred, processes corrected and priorities refined exactly when the need arises. At the same time, employees can see the concrete impact of their own work on the results. This increases motivation and commitment, and in many cases can even be a more significant incentive than salary. When the company&#8217;s goals, customer feedback, successes and risks are openly visible to everyone, the transparency of the organization increases. Trust is strengthened, and the \u201cus against them\u201d model changes to a \u201cus together\u201d model.     <\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p><a href=\"https:\/\/www.firstview.fi\/en\/solutions\/production-management\/\">Read more about Production Control solutions \u00bb<\/a><\/p>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p><a href=\"https:\/\/www.firstview.fi\/digital-signage-parantaa-sisaista-viestintaa\/\">Also read the blog, How digital signage displays can improve internal communication \u00bb<\/a><\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-mita-tuloksia-organisaatio-voi-odottaa\">What results can the organization expect?<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>International studies and practical customer examples show that visible and real-time data produces clearly measurable results in organizations. Productivity typically improves by several percent when teams see problems as they arise and are able to correct the situation without delay. At the same time, labor costs are reduced because shift planning and resource allocation are based on up-to-date information.  <\/p>\n\n<p>The service level also improves when prioritization is clear and visible alerts help to maintain agreed SLA levels. In addition, management becomes more efficient because management does not have to spend their time hunting for problems in different systems or reports; the situational picture is visible at all times, leaving more time for decision-making and development. At the same time, the perceived meaning in work is strengthened.   <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#ed7131\" class=\"has-inline-color\">When employees better understand how their work affects the organization&#8217;s goals, they feel that what they do matters more \u2013 and it is reflected in both results and the employee experience.<\/mark><\/strong><\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading has-large-font-size\" id=\"h-nain-paaset-liikkeelle-ilman-jatti-investointeja\">This is how you can get started without huge investments<\/h2>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>The good news: improving internal communication with visual displays doesn&#8217;t have to start with an expensive and complex project. Just one well-designed Power BI dashboard and a couple of digital displays are enough to measure the impact in practice. <\/p>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h5 class=\"wp-block-heading\" id=\"h-muutama-kaytannon-vinkki\">A few practical tips:<\/h5>\n\n<h6 class=\"wp-block-heading\" id=\"h-1-valitse-kriittiset-kpi-t\">1. Choose critical KPIs<\/h6>\n\n<p>Start with the metrics that really matter. For each number, ask: What will we do differently if this goes into the red? If you can\u2019t find the answer, the metric may not belong on the front screen.  <\/p>\n\n<h6 class=\"wp-block-heading\" id=\"h-2-suunnittele-visuaalisuus-naytolle-ei-raportille\">2. Design visuals for the screen, not the report<\/h6>\n\n<p>Small tables are not readable on the digital screen. The dashboard should be visual, clear and easy to understand. Color codes, simple graphs and clear headings beat complex report templates.  <\/p>\n\n<h6 class=\"wp-block-heading\" id=\"h-3-yhdista-data-muuhun-sisaiseen-viestintaan\">3. Connect data to other internal communications:<\/h6>\n\n<p>The screen doesn&#8217;t just need to show data. Alongside the metrics, you can also import: <\/p>\n\n<ul class=\"wp-block-list\">\n<li>Current news and announcements<\/li>\n\n\n\n<li>Successes and recognitions<\/li>\n\n\n\n<li>Safety and well-being communication<\/li>\n\n\n\n<li>Upcoming events and campaigns<\/li>\n<\/ul>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>This way, the dashboard is not just a \u201cwall of indicators\u201d, but part of live internal communication!<\/p>\n\n<h6 class=\"wp-block-heading\" id=\"h-4-seuraa-vaikutuksia-ja-kehita\">4. Monitor the effects and develop<\/h6>\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Observe what changes: is the response speed up, are errors reduced, are goals remembered better? Also ask staff what they would like to see on the screens \u2013 often the best ideas come from those who work on a daily basis. <\/p>\n\n<p>If you need sparring, design assistance or implementation for info displays and Power BI dashboards, we are happy to help. <strong><a href=\"https:\/\/www.firstview.fi\/en\/contact-us\/\">Contact us<\/a><\/strong> and together we will build internal communication that is seen, heard and, above all, has an impact.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p><em><mark style=\"background-color:rgba(0, 0, 0, 0);color:#9c9c9c\" class=\"has-inline-color\">Sources:<\/mark><\/em><\/p>\n\n<p><em><mark style=\"background-color:rgba(0, 0, 0, 0);color:#9c9c9c\" class=\"has-inline-color\">2025 State of Internal Communication Report, Axios HQ<\/mark><\/em><\/p>\n\n<p><em><mark style=\"background-color:rgba(0, 0, 0, 0);color:#9c9c9c\" class=\"has-inline-color\">2023 State of the Global Workplace Report, Gallup Inc.<\/mark><\/em><\/p>\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Companies waste workdays with information scattered across intras, reports, and emails. When Power BI dashboards are brought to digital signage displays, the most important metrics are visible where the work happens, and internal communication becomes real action. <\/p>\n","protected":false},"author":2,"featured_media":25770,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[173],"tags":[112,142,194,195],"class_list":["post-25771","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-en","tag-digital-communication","tag-internal-communication","tag-knowledge-management","tag-power-bi"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Power BI on digital signage \u2013 real-time data for internal communication - FirstView Digital<\/title>\n<meta name=\"description\" content=\"Real-time data from Power BI to the digital displays enhances internal communication, decision-making and everyday operations. 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